The whole tour.
One page.
Dates, day schedules, venue contacts, hotels, the tour party, guest lists and deals live in emails and spreadsheets. Backlions puts them on one tour that the band, the tour manager and the booker share, and turns every day into a callsheet the whole party can open on their phone.
Every date, from option to played
A tour is a run of days: shows, travel days, days off, promo and rehearsals. Each show goes from option to confirmed to played (or cancelled), with the venue, city, load-in address, parking, capacity and promoter. All shows lists every date of the band across tours; the history finds every show you ever played, by venue, city or promoter.
| Date | Day | City | Venue | Status |
|---|---|---|---|---|
| Fri 13 | Show | Utrecht | Tivoli Pandora | PLAYED |
| Sat 14 | Show | Antwerp | Trix | CONFIRMED |
| Sun 15 | Travel | Antwerp → Köln | – | |
| Mon 16 | Show | Köln | Gebäude 9 | CONFIRMED |
| Tue 17 | Day off | Köln | – | |
| Wed 18 | Show | Hamburg | Molotow | OPTION |
A callsheet for every day, built for you
Start from a standard show day and adjust: departure, get-in, load-in, soundcheck, dinner, doors, changeover, on stage, curfew, load-out, to the hotel. Backlions warns you when the times can’t work, such as a set that runs past curfew. Venue contacts come back with one click from your last visit to the same venue.
Print the callsheet, download it as a PDF, share a link that always shows the latest version, or email it to the whole party. The venue and promoter get their own version, without the party’s phone numbers or your internal notes.
Who’s coming, and what they can eat
Add the tour party once: musicians from the band’s rider, crew and regulars from the band’s list, colleagues by their account. Mark who is coming on each day and the callsheet shows the head count with every diet and allergy, including the 14 allergens food businesses in the EU have to declare. People with an account keep their own diet up to date; nobody types it for them.
| Name | Role | Diet | Sat 14 |
|---|---|---|---|
| Cara | Vocals | Vegetarian | COMING |
| Pieter | Guitar | Gluten | COMING |
| Ben | Keys | – | COMING |
| Joke | FOH | Vegetarian · nuts | COMING |
| Sam | Merch | – | NOT TODAY |
No more “Pieter +2” in a group chat
The booker sets the guest spots per show, with a cap per person if you like. Band members and the tour manager add their names (family, press, industry, plus-ones) and ask for approval. The booker approves or declines each name, can hold spots for a sponsor before the names are known, and never goes over the quota. The approved list prints for the box office and appears on the callsheet.
Write it once. Everyone reads it in their own language.
Lobby call, travel, soundcheck, hotel, a change of plan: the tour manager posts an update, from a preset or in their own words, marks it important or pins it to the top. Each band member reads it in their own language, with the original a tap away, and the tour manager sees who has read what. New posts arrive live.
Band members read it for free.
Tour diary
Booker or tour manager? Now it’s written down.
Venue advance, hotels, travel, vans, catering, guest list, set list for the rights organisation, merch, settlement: for every area, one owner and a status, for the whole tour and per show. Advancing per show tells you what is done and what nobody has picked up yet.
Tour manager
Runs the tour: schedule, party, logistics, callsheets and the diary.
Booker
Books the shows and holds the deal: dates, venue, promoter, fee and guest spots.
Band
Reads the tour and the callsheets, keeps their own diet, asks for guest spots.
Venue & promoter
Open their version of the callsheet from a link. No account needed.
One tour, shared by everyone who works on it
A band can run its own tours, or an agency can plan them, also for acts that aren’t on Backlions yet. The organisation that manages a tour shares it with the band and with other agencies, to read or to plan, and can hand it over without moving any data. Deals stay private: an agency’s fee and commission never reach the band, and never appear on a callsheet.
- Booking agencies, tour agencies and artist management
- A roster of the acts you work for
- The band decides what each agency may do in its diary: read, propose or publish
Your agency
Plans the tour, holds its own deal.
The band
Sees days, times and callsheets.
Local promoter
Works on the days in its territory.
Venues
Get the venue version of the callsheet.
Questions
Does the whole band need an account?
Not to read a callsheet: you can email it to everyone in the party, or share a link. Band members with an account also get the tour diary in their own language and keep their own diet and allergies.
Can I import the planning our booker sent as a spreadsheet?
Every organiser sends a different layout, so there is no fixed import. We enter your first tour with you; after that, days, contacts and the party carry over from tour to tour.
Who sees the fee?
Only the organisation that holds the deal. Bookers edit it, tour managers can read it, band members don’t see it, and deals are never on a callsheet.
Does it connect to the rider?
Yes. Musicians and instruments come from the band’s rider, and venues on Backlions get the same rider for the stage, the patch and the changeovers.